Executive Assistant Post

We are seeking a professional Executive Assistant with the primary responsibility of supporting the Managing Director (MD), provide support to the executive team as directed to ensure that company goals and objectives are accomplished, and operations run efficiently. Maintain and refine internal processes that support to the highest-ranking executive’s company-wide, coordinating internal and external resources to expedite workflow. Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks. Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.

Responsibilities:

• Manage professional and personal scheduling for MD/COO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
• Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination
• Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Organize team communications and plan events, both internally and offsite
• Editing and drafting of simple Legal contracts and ability to manage commercial agreements etc.
• Board meeting preparations including Board packs and minute taking

Requirements:

● Bachelor’s degree/Diploma in Business Administration or equivalent
● At least 2 years’ experience in administrative role reporting directly to upper management
● Strong time-management skills and the ability to organize and coordinate multiple projects at once
● Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
● Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
● Superb written and verbal communication skills
● Knowledgeable about SETAs
● Ability to keep company confidences